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Official Invitation and Cancellation Policy

Conference dates: July 31, 2012 - August, 02, 2012. New Updated

You will receive the admission decision or paper/abstract acceptance within 5 days (in most cases), after your application or abstract/paper has been received. The official invitation (for visa purposes) will be sent to you the next business day upon receiving a  full registration fee or sponsorship letter from your institute/organization along with full paper. However, if you need a letter of acceptance to submit to your institute, please contact us.


If you will participate as a Listener/Observer you may need to pay the full registration fee or be required to submit a
sponsorship letter from your institute to receive an official invitation (for visa purposes).
The Official Invitation has a secure seal to enhance authenticity

Please submit Official Invitation Request Form in order to facilitate your request.

Cancellation Policy:
Where the registrant is unable to attend, and is not in a position to transfer his/her place to another person or to another event, then the following refund arrangements apply:
(a) Registrations cancelled more than 60 days before the event will be refunded 50% of the registration fees.
(b) Registrations cancelled less than 60 but more than 30 days before the event will be refunded 25% of the registration fees.
(c) Registrations cancelled less than 30 days before the event will not be eligible for a refund.

Important note for failed visa applications:
Special Note: Clarification

This policy applies to applicants who sponsored by  the academic institutions only. 

If you are unable to secure a visa, you may be required to submit the original copy of the visa officer’s decision by mail. OIDA will not accept faxed or scanned copies. However, notification must be received by us in writing (email or fax) within 72 hours of the commencement of the program for refunds to be eligible. You will be eligible for 92% of the registration fee and 08% will be retained to cover the cost of an administration fee. Cancellations received after this cut-off time will not be eligible for refund.

All requests need to be submitted to the conference secretariat e-mail: oida@ontariointernational.org . All requests will be considered and processed once the conference is concluded. All refunds will be wire transferred into beneficiary bank account and subjected to administration fees and bank charges. Please fill out Refund Request Form and submit to conference secretariat.

If you need more information please contact
Conference Secretariat
287 Second Avenue South, Sudbury,
Ontario, P3B 4H6,
E-mail: oida@ontariointernational.org
Tel: + 1 705 561 7615
Fax: + 1 705 566 2295