Official Invitation and Cancellation Policy
You will receive the admission decision or paper/abstract acceptance within
5 days (in most cases), after your application or abstract/paper has been
received. The official invitation (for visa purposes) will be sent to
you the next business day upon receiving a full registration fee or
sponsorship letter from your institute/organization along with full paper.
However, if you need a letter of acceptance to submit to your
institute, please contact us.
If you will participate as a Listener/Observer you may need to pay the full
registration fee or be required to submit a
from your institute to receive an official invitation
(for visa purposes).
The Official Invitation has a secure seal to enhance authenticity
Official Invitation Request Form in order to facilitate your
Where the registrant is unable to attend, and is not in a
position to transfer his/her place to another person or to another event,
then the following refund arrangements apply:
(a) Registrations cancelled more than 60 days before the event will be
refunded 50% of the registration fees.
(b) Registrations cancelled less than 60 but more than 30 days before the
event will be refunded 25% of the registration fees.
(c) Registrations cancelled less than 30 days before the event will not be
eligible for a refund.
Important note for
failed visa applications:
Special Note: Clarification
This policy applies to applicants who sponsored by the academic
If you are unable to secure a visa, you may
be required to submit the original copy of the visa officer’s decision by
mail. OIDA will not accept faxed or scanned copies. However,
notification must be received by us in writing (email or fax) within 72
hours of the commencement of the program for refunds to be eligible. You
will be eligible for 92% of the registration fee and 08% will be retained to
cover the cost of an administration fee. Cancellations received after this
cut-off time will not be eligible for refund.
All requests need to be submitted to the
conference secretariat e-mail:
. All requests will be considered and processed once the conference is
concluded. All refunds will be wire transferred into beneficiary bank
account and subjected to administration fees and bank charges. Please fill
Refund Request Form and submit to
If you need
more information please contact
287 Second Avenue South, Sudbury,
Ontario, P3B 4H6,
Tel: + 1 705 561 7615
Fax: + 1 705 566 2295